Leadwave Strategies LLC

JOB SUMMARY

The Accounts Payable Specialist is a key member of the Finance team responsible for managing comprehensive accounts payable operations across multiple business entities. This role ensures timely and accurate payment of all bills and invoices while maintaining meticulous attention to invoice coding, chart of accounts classification, and financial controls. The successful candidate will leverage automated AP and expense management platforms to optimize workflow efficiency while investigating and resolving financial discrepancies to maintain the integrity of company financial records.

JOB RESPONSIBILITIES:

·       Manage multi-entity accounts payable operations using Microsoft Dynamics Business Central and Ramp automated AP/Expense Management platforms

·       Process and code invoices with expert knowledge of chart of accounts structure, ensuring proper account coding and cost center allocation across all business entities

·       Handle accounts payable for multiple entities and vendors while maintaining separate accounting records and entity-specific requirements

·       Reconcile and validate invoice coding to ensure compliance with company accounting standards and GAAP principles

·       Optimize automated AP workflows through Ramp platform while maintaining manual controls for complex transactions

·       Establish and maintain strategic vendor relationships including negotiating terms and resolving payment discrepancies

·       Ensure bills and invoices are processed and paid in a timely and accurate manner while adhering to company payment schedules and approval workflows

·       Perform detailed analysis of purchase orders, invoices, pricing, payment terms, freight charges, and other line-item details to identify discrepancies

·       Reconcile accounts payable sub-ledger to general ledger on a monthly basis and investigate variances

·       Process transactions and perform accounting duties including account maintenance, transaction recording, and balance verification across all entities

·       Assist with month-end and year-end close processes including vendor reconciliations and accrual adjustments

·       Serve as backup for other areas in the accounting department as needed

·       Perform other accounting responsibilities as assigned by Finance management

JOB REQUIREMENTS:

·       Minimum 5-6 years of accounts payable experience

·       Advanced proficiency with invoice coding and chart of accounts application

·       Demonstrated experience managing accounts payable for multiple business entities

·       Proficiency with Microsoft Dynamics Business Central

·       Experience with automated AP and expense management platforms (Ramp preferred; Bill.com or comparable acceptable)

·       Expert organizational, follow-up, and time-management skills

·       High proficiency with MS Office Suite, including Word, Excel, and Outlook 

·       Strong analytical and problem-solving skills

·       Excellent written and verbal communication skills

·       High degree of professionalism, integrity, and strict confidentiality standards

·       Bachelor’s degree in Accounting or Finance

·       Experience managing vendors across multiple entities or geographic locations

Knowledge, Skills, and Abilities:

·       AP process optimization and automation

·       Invoice verification and coding accuracy

·       Multi-entity accounting management

·       Financial reconciliation and variance analysis

·       Vendor relationship management

·       Business Central system expertise

·       Attention to detail and accuracy

·       Collaborative problem-solving

·       Professional communication

·       Demonstrated integrity and reliability

BENEFITS:

·       401(k)

·       Dental insurance

·       Health insurance

·       Health savings account

·       Life insurance

·       Paid time off

·       Tuition reimbursement

·       Vision insurance

Work Location: In person 1 WFH day after 90 days